Learning outcomes
- Explain how to use the app launcher, recent files and search.
- Complete the guided practice safely.
- Check that you can reach information without browsing every folder.
Getting Started
Navigation and Microsoft Search
Learn to use the app launcher, recent files and search and reach information without browsing every folder in this beginner-friendly Microsoft 365 lesson.
Before you begin
Use a work or school account approved by your organisation. Do not enter passwords or recovery codes into course notes.
Step-by-step instructions
- Open Microsoft365.com or the Microsoft 365 Copilot app and confirm you are using the intended account.
- Find a sample file by filename, person and keyword.
- Pause and check permissions, filenames, recipients, dates or settings that affect the task.
- Test the result: reach information without browsing every folder.
- Confirm the account, app and storage location you used, then note any difference from the screenshots or labels described.
Ian's practical tip: Use sample information first. Once the workflow is correct, repeat it with approved work information and the minimum necessary access.
Practical activity
Find a sample file by filename, person and keyword. Your expected result is to reach information without browsing every folder.