Cloud Files and Collaboration

OneDrive Sharing and Permissions

Learn to share files with the minimum required access and remove access when the practice is complete in this beginner-friendly Microsoft 365 lesson.

Learning outcomes

Explain how to share files with the minimum required access.
Complete the guided practice safely.
Check that you can remove access when the practice is complete.

Before you begin

Create a training folder containing non-sensitive sample files. Check who should be allowed to view or edit.

Open official Microsoft guidance ↗

Step-by-step instructions

Open OneDrive, SharePoint or the named collaboration app and confirm you are using the intended account.
Create a view-only link for a sample file and inspect link settings.
Pause and check permissions, filenames, recipients, dates or settings that affect the task.
Test the result: remove access when the practice is complete.
Verify the file location, sharing scope, permission level and version history before finishing.

Ian's practical tip: Use sample information first. Once the workflow is correct, repeat it with approved work information and the minimum necessary access.

Practical activity

Create a view-only link for a sample file and inspect link settings. Your expected result is to remove access when the practice is complete.

Good-practice checklist

I used the correct account and approved sample information. I completed and tested the activity. I checked sharing, privacy and the saved result.