Learning outcomes
- Explain how to understand team sites, communication sites, pages and libraries.
- Complete the guided practice safely.
- Check that you can distinguish shared team content from personal OneDrive files.
Cloud Files and Collaboration
SharePoint Basics
Learn to understand team sites, communication sites, pages and libraries and distinguish shared team content from personal OneDrive files in this beginner-friendly Microsoft 365 lesson.
Before you begin
Create a training folder containing non-sensitive sample files. Check who should be allowed to view or edit.
Step-by-step instructions
- Open OneDrive, SharePoint or the named collaboration app and confirm you are using the intended account.
- Open an approved SharePoint site and identify its purpose.
- Pause and check permissions, filenames, recipients, dates or settings that affect the task.
- Test the result: distinguish shared team content from personal OneDrive files.
- Verify the file location, sharing scope, permission level and version history before finishing.
Ian's practical tip: Use sample information first. Once the workflow is correct, repeat it with approved work information and the minimum necessary access.
Practical activity
Open an approved SharePoint site and identify its purpose. Your expected result is to distinguish shared team content from personal OneDrive files.