Learning outcomes
- Explain how to store, organise and find personal work files in the cloud.
- Complete the guided practice safely.
- Check that you can find and open the same file from another app.
Cloud Files and Collaboration
OneDrive Basics
Learn to store, organise and find personal work files in the cloud and find and open the same file from another app in this beginner-friendly Microsoft 365 lesson.
Before you begin
Create a training folder containing non-sensitive sample files. Check who should be allowed to view or edit.
Step-by-step instructions
- Open OneDrive, SharePoint or the named collaboration app and confirm you are using the intended account.
- Create a folder structure and upload sample files.
- Pause and check permissions, filenames, recipients, dates or settings that affect the task.
- Test the result: find and open the same file from another app.
- Verify the file location, sharing scope, permission level and version history before finishing.
Ian's practical tip: Use sample information first. Once the workflow is correct, repeat it with approved work information and the minimum necessary access.
Practical activity
Create a folder structure and upload sample files. Your expected result is to find and open the same file from another app.