Learning outcomes
- Explain how to use recordings, transcripts and recaps with consent and policy awareness.
- Complete the guided practice safely.
- Check that you can handle meeting records according to organisational rules.
Microsoft Teams
Teams Recordings and Transcripts
Learn to use recordings, transcripts and recaps with consent and policy awareness and handle meeting records according to organisational rules in this beginner-friendly Microsoft 365 lesson.
Before you begin
Use an approved training team, chat or meeting. Ask permission before recording, transcribing or sharing someone else's screen.
Step-by-step instructions
- Open Microsoft Teams on the web or desktop and confirm you are using the intended account.
- Locate meeting options and review who can record.
- Pause and check permissions, filenames, recipients, dates or settings that affect the task.
- Test the result: handle meeting records according to organisational rules.
- Confirm who can see the conversation, file or meeting item and remove any test content that should not remain.
Ian's practical tip: Use sample information first. Once the workflow is correct, repeat it with approved work information and the minimum necessary access.
Practical activity
Locate meeting options and review who can record. Your expected result is to handle meeting records according to organisational rules.