Security and Privacy

Privacy and Recipient Checks

Learn to minimise personal information and check recipients and prevent accidental disclosure in this beginner-friendly Gmail lesson.

Learning outcomes

Explain how to minimise personal information and check recipients.
Complete the guided activity safely.
Check that you can prevent accidental disclosure.

Before you begin

Use the correct account. Practise with fictional content and never share passwords, recovery codes or confidential information.

Open official Google guidance ↗

Step-by-step instructions

Open Gmail and confirm that the profile picture and email address show the intended Google Account.
Use a pre-send privacy checklist using fictional or non-sensitive practice information.
Pause before any send, delete, sharing, security or account change; check recipients, permissions and likely consequences.
Review the result and confirm that you can prevent accidental disclosure.
Record one useful habit and safely reverse or remove any temporary practice item.

Ian's practical tip: Email can affect real people immediately. Check the account, recipients, subject, attachments, tone and privacy before you send or share.

Practical activity

Use a pre-send privacy checklist. Your expected result is to prevent accidental disclosure.

Completion checklist

I used the intended account and safe practice information. I completed and reviewed the activity. I checked recipients, permissions, security and the final result.